The key responsibilities include but are not limited to:

• Preparing programe and making appointments of the Ambassador.
• Checking and processing of emails related to consular/administrative issues coming from within Ukraine (Emails from Pakistan will be handled by PA).
• Attending telephone calls and responding to all queries.
• Storage of all magazines received in the Embassy’s Library.
• All documentation/translation of notes received from various Ministries / Departments of the host government (incoming and outgoing) addressed to the Ambassador’s office or as assigned by the DHM/PA.
• As authorized person of Embassy, interact with Foreign office regarding Consular Work.
• Collect and deposit mail in Foreign Office etc if assigned by Ambassador/DHM.
• Assisting other colleagues and perform duties of Receptionist / Translator when required.
• Keeping contacts of all Ukrainian Ministries/Departments updated. It should include telephone & fax numbers and email addresses.
• Ensuring proper cleanliness of own 2nd floor by cleaner every day.
• Keeping Ambassador’s program ready all the times. Meeting timings, date and venue should carefully be coordinated after taking approval.
• Inform Embassy’s Driver of the complete program on day-to-day basis, particularly time and address.
• Coordination with HOM guests and embassy staff in arranging functions.
• Preparing & sending invitation cards.
• Preparing guest lists, seating plan and place cards for each function.
  Proposing menus for each function.
• Seeking cost estimates for functions and events.
• In case of any visitor to Ambassador/HOC, receive and guide them to the office of the Ambassador/HOC, and when asked, to interpret.
• To ensure coordination for airport passes, medical cards and other such tasks.
• Serve tea to H.E. & HOC and their guests when required.